Executive Administrative Assistant

About the role

The Coca-Cola Company is seeking an Executive Administrative Assistant in Maseru, Lesotho, to provide comprehensive support to multiple senior leaders. The role is fast-paced and hands-on, requiring independent work with little or no supervision, cross-functional collaboration and a high level of professionalism and confidentiality.

Key responsibilities

• Schedule and manage two executive calendars, prioritizing and resolving conflicts and proactively booking important internal and external meetings.
• Coordinate travel, including authorizations, flights, hotels, visas, airport transfers and expense reports, in line with the Company's Travel Policy.
• Support meetings by coordinating agendas, presentations and logistics such as conference registrations and room reservations.
• Provide hospitality for senior management and guests, and coordinate with other administrative assistants to keep the HR function running smoothly.
• Help organize team engagement activities and sessions.
• Perform general duties such as data entry, purchase orders, payment requests and project planning.
• Maintain a daily electronic calendar, arrange virtual and in-person meetings, screen and direct calls, and handle requests and feedback promptly.
• Manage supplies inventory, place and expedite orders, and track daily expenses and prepare expense reports.
• Produce professional reports, presentations and briefs, and maintain a paper and electronic documentation and filing system.
• Keep leaders informed of upcoming commitments and act as a bridge between them and internal departments.

Required profile

• Diploma or Associate's degree required; Bachelor's degree or higher preferred.
• 3-5 years of experience providing executive-level administrative support.
• Proven ability to solve problems and to create or modify processes in real time.
• Experience scheduling travel and managing schedules for management.
• Ability to work with minimal supervision and to travel to off-site meetings with senior leaders.

Required skills

• Expert knowledge of MS Office: Word, Excel, PowerPoint, Teams and Outlook.
• Strong attention to detail, communication and interpersonal skills.
• Excellent time management and organizational skills to meet deadlines.
• Confident communication with people from entry-level associates to executives, discretion with confidential information, and resilience under conflicting priorities.